An intranet for schools, right into the staffroom.
Teachers are in the classroom, not behind a desk. Involv intranet brings messages, documents and practical information together in one place that reaches everyone: on the PC, on the smartphone and on screens in the staffroom. Built on the Microsoft 365 licences your school already has, live in 4 weeks.
Trusted by 300+ organisations, from schools to hospitals and local governments
Why is an intranet for schools different?
Teachers don’t sit behind a desk: they’re in the classroom, commuting between campuses and checking email at best between two lessons. An intranet for schools brings messages, documents and practical information together in one place that reaches everyone, including on the smartphone and on screens in the staffroom.
According to McKinsey (2024), employees spend on average 1.8 hours a day searching for information that often already exists. In a school, that’s time that doesn’t go to teaching and supporting pupils.
The message doesn’t reach the classroom
Teachers read email at best between two lessons. Urgent changes, from cover arrangements to supervision duties, reach part of the team too late or not at all.
The noticeboard and the inbox are the channels
The paper noticeboard, overflowing inboxes and loose notes in pigeonholes: no one knows which is the latest version any more, or who has read what.
Documents are everywhere and nowhere
HR forms, policy documents and teaching materials are scattered across folders, emails and personal drives, especially with multiple campuses. Searching costs time that isn’t there.
Microsoft 365 for Education is barely used
Your school already has the licences, but without a ready-to-use intranet layer it stays a matter of loose Teams channels and folders. The investment doesn’t pay off.
Less email, more reach
Involv takes your school’s internal communication out of the overflowing inbox. News feeds, notifications and a shared calendar bring messages, meetings and activities together. That way you send targeted messages to the right audiences and everyone knows straight away what’s going on.
- News targeted by campus, year group, department or audience
- Read receipts for important messages
- A shared calendar for meetings, activities and events
- Who’s who: colleagues found quickly, even across campuses
- Viva Engage integration for an engaged school community
One central place for all your documents and knowledge
From HR forms and policy documents to important announcements: Involv builds on SharePoint’s document management, so teachers and staff quickly find what they need, even across different campuses or locations.
- Fast search: the right document in seconds
- Version control: everyone works with the latest, approved version
- Share knowledge and resources between colleagues, departments and teams
- Role-based access: every member of staff sees what is relevant
- Optimised for desktop, tablet and smartphone
The noticeboard, but digital and always up to date
Not everyone has a computer to hand at all times. With Involv Cast, Involv’s narrowcasting solution for Microsoft 365, you show news, announcements and visual content on screens in the staffroom, corridors or canteen, perfectly tailored to the location.
- Announcements on screens where everyone passes by
- Content per campus or building, managed centrally from the intranet
- Always up to date: what you publish appears on screen straight away
- No separate tool: Cast is part of your Involv intranet
Reach every teacher, even between two lessons
With the Involv mobile app, teachers and support staff have news, documents and practical information in their pocket. An urgent change? One push notification and the whole team knows about it, without anyone having to open their inbox.
- Mobile app for iOS and Android, in your school’s branding
- Push notifications for urgent and mandatory communication
- Content targeting by campus, role or audience
- Secured through the Microsoft accounts your school already manages
Your intranet, fully in your school's branding
Your intranet takes on the full look and feel of your school, just like your public website. You decide which features take centre stage, tailored to what really matters to your teams, from the classroom to the front office.
- Your logo, colours and branding everywhere, even in the mobile app
- The same look and feel as your school's public website
- Built with the components that matter to teachers and staff
Works with the Microsoft 365 for Education you already have
Involv adds a ready-to-use intranet layer on top of your existing Microsoft 365 environment. No new platform, no extra hosting: your school gets more out of the licences that are already there.
Involv runs in your own Microsoft 365 tenant: no external data storage, no extra licence costs for the core integrations.
Real results at schools and public organisations
No promises, just results. This is what organisations with many staff who have no fixed workplace achieved after switching to Involv.
Kingswood School: less reliant on email
This large independent school in Bath cut its reliance on email with targeted communication, and shows every member of staff exactly the apps that fit their role.
Royal Air Force Museum: one connected museum
With sites in London and Cosford and hundreds of employees, from technicians to guides, the museum brought everyone together in a single hub, “Museum Matters”, built on its existing Microsoft 365.
NatureScot: reaching staff across 35 offices
Scotland’s leading nature body connected its people across 35 offices, from staff in the country’s nature reserves to hybrid office teams, on one SharePoint-based intranet.
From decision to a working intranet.
In one clearly scoped project.
Gartner (2024) found that 40% of intranet projects don’t achieve the expected ROI within two years. A clearly scoped approach makes the difference. The Involv QuickStart package has a fixed scope, a fixed price and a proven approach, and can be scheduled perfectly during a school holiday or quiet period.
Answers to the questions schools ask us
How do we reach teachers who aren’t sitting at a computer?
Through the Involv mobile app (iOS and Android), teachers receive news and push notifications on their smartphone, even between two lessons. With Involv Cast you show announcements on screens in the staffroom, corridors or canteen: a digital noticeboard that is always up to date.
We already use Microsoft 365 for Education. What does Involv add?
Involv builds on the Microsoft 365 licences your school already has. It adds a ready-to-use intranet layer with news, document management, a who’s who and targeted communication, without a new platform and without data leaving your own tenant.
Can we communicate by campus, location or audience?
Yes. You send messages targeted to, for example, a single campus, the teachers of a particular year group or the administrative staff. Everyone sees the information that is relevant to them, and important messages can be followed up with a read receipt.
How much IT knowledge does managing the intranet require?
Little. Involv is set up so that your office or communications team manages the intranet themselves, without a large IT team. During the QuickStart implementation we train your administrators, and after that our support team is on hand.
How quickly can our school go live?
With Involv QuickStart your school usually has a working intranet within 4 weeks: fixed scope, fixed price and a proven approach. The roll-out can be scheduled perfectly during a school holiday or quiet period.
What does an intranet for schools cost?
Involv works with fixed packages on top of your existing Microsoft 365 environment, so without extra hosting. In the independent ClearBox 2026 report, Involv was recognised as Best for Value. Request a demo and receive a proposal tailored to your school.
A school intranet that reaches everyone, right into the staffroom
See Involv in 30 minutes, set up for your school, with no obligations.
Tailored walkthrough · 30 minutes · Online, no obligation
