MS Teams or Intranets: Why not get the best of both worlds?

With 115 million users around the world, Microsoft Teams is one of the most widely used tools for team collaboration and communication in the workplace. It has been well adopted by more than 500,000 organizations globally.

Because of its popularity, in addition to overlapping capabilities that are delivered by both Teams and a modern intranet, a question raised by many organizations is “Do we still need an intranet?”.

Well, our answer is Yes! And here is why you need both of them.

Microsoft Teams isn’t an intranet platform

As we’ve explained in the comparison between MS Teams vs Involv intranet, MS Teams alone can’t fulfill all employees’ needs for having an engaged and productive workday. It lacks many essential features that organizations need to optimize internal communication and build the company culture.

One major drawback of MS Teams compared with intranets is that it isn’t designed for publishing company news. If you post an article or company update in a channel within Teams, it will quickly vanish in the flow of conversation.

Don’t get us wrong, we like Teams as well. We use it to collaborate on projects every day but it’s not the same as an intranet. The intranet is optimized for leaders to share the company values, mission and vision.

It’s the platform for employees to keep updated on what’s going in the company, to search for information immediately (not going through a lot of tabs and clicks like when using Teams) and to get to know colleagues better (by visiting their profile page filled with information like skills, teams org chart, interests, etc).

Especially for internal communication professionals, an intranet with an advanced analytics feature will help them measure the effectiveness of their communication.

MS Teams and Intranets – each platform serves different purposes, which is why organizations need both of them to create a great digital workplace experience for employees.


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Get the best of both worlds with Involv Teams Intranet

When in fact your digital workplace should include both Teams and an intranet, the user experience is not great when employees have to switch between two platforms constantly.

This is why many organizations are considering integrating their company intranet into Teams. To make help you get the best of both worlds, we’ve created a Teams integration – enabling you to bring your intranet directly into Teams.

Your Teams intranet will make sure everyone has everything they need for a productive workday, in 1 place.

Here are the five main benefits of implementing an Involv Teams Intranet.

1. Be where your users are. Users can discover company news, search for information or access any intranet resource without ever having to leave their favorite app – Teams.

2. It enables you to quickly set up and showcase your beautiful intranet site inside of Teams. The configuration of your new intranet takes days (not weeks or months).

3. It provides the same intranet experience that you get through the browser. Both (content) admins and users can utilize all the intranet functionalities within Teams.

4. It’s safe and secure to use. Involv intranet is built on top of SharePoint and Office 365, so all the data and communication that you and users post on your intranet within Teams reside inside the Microsoft ecosystem.

5. If your employees have already well adopted Teams, a Teams Intranet can help with your intranet adoption. You bring the intranet to employees, not the other way around.

Ultimately, by building a Teams intranet, you harness the power of both Teams and the Intranet. From the perspective of end-users and communication profs, it saves them time and helps them be more productive and engaged. Everything is now in one single holistic digital platform.

So, if you’re looking to optimize your internal communication and collaboration, instead of weighing Teams vs Intranet, why not get the best of both by building a Teams Intranet?

If you want help with your Teams intranet project, please get in touch. Schedule a demo with us (it’s totally free!)

(Photo: Designed by Freepik)


Tim Bogemans

Tim is Collaboration Expert at Involv/Cognit. He builds leading solutions to help people collaborate easier, faster and happier. Connect on LinkedIn.

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