Why use an intranet on SharePoint Online?

In many organizations, the intranet lags behind today’s needs. Employees struggle to find information, communication doesn’t get through or gets lost and managing the intranet is too technical. In the context of hybrid work and digital transformation, this is no longer sustainable. Are you using Microsoft 365? Then SharePoint Online is the logical foundation for your intranet – but on its own, it’s rarely enough.

In this blog, you’ll discover why and how Involv transforms SharePoint into a modern, user-friendly communication platform.

1. SharePoint Online: the foundation of Microsoft 365

SharePoint Online is part of Microsoft 365 and is used by millions of organizations worldwide as a platform for collaboration and information management. Its advantages include:

  • Seamless integration with Microsoft 365: Think Teams, OneDrive, Outlook, Planner and more. Everything is connected.

  • Secure and scalable: You benefit from enterprise-grade security, automatic updates and high availability.

  • Accessible from any device: Your applications run in the cloud and are available anytime, anywhere.

However, SharePoint falls short as a communication platform. While it offers powerful building blocks, it lacks a ready-to-use intranet experience — often leaving organizations stuck in technical complexity, slow implementation, and low adoption without specialized support. That’s where Involv comes in.

2. Involv: a user-friendly intranet layer on top of SharePoint

Although SharePoint is powerful, many internal communication professionals find it complex and unintuitive. That’s why Involv builds on SharePoint and adds an attractive, ready-to-use intranet experience. Think of:

  • Visually appealing layouts and templates for news, events, announcements and more.

  • User-focused features such as an employee directory, org chart, FAQs, onboarding module, quick links and polls.

  • An intuitive admin interface: Easily manage content without any IT knowledge.

  • Rapid implementation: Involv intranets are up and running within just a few weeks.

3. The best of 2 worlds

By combining SharePoint Online with Involv, you get the best of both worlds:

SharePoint Online Involv Intranet
Strong technical foundation Ready-to-use UX and design
Microsoft integrations True focus on internal communication
Secure storage and permission control Simple content management and publishing
IT-driven Communication-driven

With Involv, there’s no need for separate infrastructure – you work entirely within your existing Microsoft 365 environment. That makes it cost- and management-efficient, without compromising on user-friendliness or impact.

4. Who is this the right solution for?

An intranet on SharePoint with Involv is ideal for:

  • Organizations with a Microsoft 365 license looking to get more out of their environment.

  • Internal communication managers who want to manage content quickly and independently.

  • HR teams aiming to improve onboarding and employee engagement.

  • IT teams that want to standardize without building custom solutions.

5. Conclusion

An intranet on SharePoint Online provides a powerful foundation – but only with a solution like Involv does it become a true digital home for your employees. Quick to deploy, user-friendly, and fully integrated into your Microsoft environment.

Find out if your organization is ready to communicate faster, easier, and smarter. Download our free whitepaper: “5 Signs a Ready-to-Use Intranet Is Right for Your Business.“

Curious to see what your SharePoint intranet could look like with Involv?