Your intranet is more than just a place to store documents. It’s a platform that should feel alive – or at least, it should be. But how do you know if your intranet content is still truly relevant? Or if employees can find what they’re looking for?
This checklist helps you assess whether your intranet still meets today’s needs. Use it as a moment of reflection – and as inspiration to fine-tune your content strategy.
How does it work?
Count how many checkmarks you score. Fewer than 12? Then it’s time for action.
1. Is your intranet content up to date?
Outdated posts, irrelevant team photos or broken links undermine trust in your intranet.
✔️ You have a system to spot and update outdated content.
✔️ You work with publishing dates and clear content owners.
🎯 The result? Content that’s visibly maintained shows care and reliability – essential for credibility.
2. Is new content published at least weekly?
Frequent updates keep employees curious and engaged.
✔️ You work with a (formal or informal) content calendar.
✔️ There’s a clear division of roles: who posts what, when?
🎯 The result? Consistency builds anticipation. And anticipation creates engagement.
3. Does your content align with business goals?
Content isn’t the goal. It supports culture, communication and collaboration.
✔️ You use intranet content to connect people with company goals.
✔️ You weave in themes like wellbeing, growth or sustainability.
🎯 The result? A strong intranet helps employees understand what the company stands for – and how they fit in.
4. Do employees have a voice too?
An intranet shouldn’t be one-way traffic. Engagement grows when employees can contribute.
✔️ You use polls, suggestion boxes or shout-outs.
✔️ Teams or ambassadors can post their own content.
🎯 The result? By creating space for employee voices, you strengthen trust and ownership.
5. Are you enabling knowledge sharing?
Colleagues are each other’s best learning source – if you allow it.
✔️ You share internal presentations, tutorials or success stories.
✔️ You promote peer-to-peer learning through a recurring feature like “What I learned this month.”
🎯 The result? Knowledge sharing increases both expertise and connection across teams.
6. Does your company culture shine through your content?
Values don’t live in PowerPoints – they live in the stories you share.
✔️ You post colleague highlights, team moments or formats like “Employee spotlight.”
✔️ You use content to connect, not just to inform.
🎯 The result? Culture becomes tangible when people see themselves reflected in the content.
7. Are you using enough visual content?
Images attract attention and boost readability.
✔️ You include photos, videos or infographics where possible.
✔️ Your visual style is consistent and aligned with your brand.
🎯 The result? Great visuals make your content more attractive – and more shareable.
8. Is it easy for employees to find information?
Good content is not only relevant – it’s well-structured too.
✔️ You use tags, search functions and clear categories.
✔️ Frequently used info (like HR or IT pages) is easy to reach.
🎯 The result? A well-organized intranet saves time – and frustration.
9. Do you regularly evaluate what works and what doesn’t?
Data helps you make better decisions.
✔️ You track which content is most read, shared or clicked.
✔️ You use feedback and statistics to continuously improve.
🎯 The result? Without insights, you’re flying blind. With data, you can prove your impact.
10. Is your content mobile accessible?
Hybrid work is the norm – so your intranet needs to be mobile-friendly.
✔️ Your intranet works on mobile or has its own app.
✔️ You regularly test how content looks on smartphones.
🎯 The result? On-the-go accessibility increases reach and relevance – especially for frontline workers.
How did you score?
- 18–20 checkmarks: Your intranet is thriving – keep it up!
- 15–17 checkmarks: A strong foundation, with room for improvement.
- 12–14 checkmarks: Time to review your content strategy.
- Less than 12: High time to explore what can be done better – together.
Time to rethink your intranet strategy?
With Involv, you have all the tools you need to keep your intranet content relevant, current and engaging. From content planning to auto-archiving and interactive modules – we guide you step by step.
🎯 Book a demo and discover how Involv helps your intranet come alive.