You start your day in Microsoft Teams – just a quick check-in. Then your inbox lights up. A Planner task. A OneNote reminder. Someone shares a SharePoint link. Soon, you’re bouncing between tools, threads and tabs, and still not sure where to find what matters.
This is the reality for employees today. And it’s why many intranets are quietly losing their value.
Collaboration tools have taken over the spotlight. But without a clear shift in how intranets deliver meaning, structure and connection, they risk becoming just another digital distraction – instead of the central platform your people rely on.
From static portal to strategic powerhouse
Let’s be honest: many intranets still behave like digital filing cabinets. Static, top-down, and painfully out of step with how people actually work and communicate today.
And with platforms like Teams, Slack and Notion offering instant collaboration, the intranet is often left behind – unloved, unused, or worse, unnoticed.
But it’s not that the idea of an intranet is outdated. It’s the execution that’s fallen behind.
Employees still need:
- A single source of truth
- A sense of connection to the company
- Easy access to tools, updates and policies
- Stories that make them feel like they belong
The intranet can do all of that, but only if it moves beyond being just a place to store information.
The new expectations: clarity, context, connection
Internal communicators today are not just sending news, you’re shaping meaning, building trust and driving alignment in a hybrid, fast-moving world. That means your tools must enable:
✅ Personalised, role-based communication
✅ Storytelling that inspires and informs
✅ Two-way feedback and engagement
✅ Instant content publishing without IT bottlenecks
✅ Real-time analytics on what’s landing (and what’s not)
If your intranet doesn’t deliver, people will stop using it. They’ll turn to other tools and that only creates more confusion.
Content chaos is real (and it’s costing you)
As more platforms enter the workplace, one problem keeps growing: content fragmentation.
You’ve seen it:
- HR updates on email
- Policy documents buried in SharePoint
- CEO messages in Teams
- Events in Outlook
- Culture stories on Yammer
- Local office info? Nobody knows
When information lives everywhere, employees trust nothing. They tune out. They waste time searching. They miss what matters.
A modern intranet should solve this – not add to it.
And that’s where platforms like Involv step in.
What a business-critical intranet looks like
Instead of being just another link in the digital chaos, your intranet can become the anchor. A place people go to find what they need, feel connected and get things done.
Here’s what that looks like with Involv:
- Smart structure: Clear, role-based navigation with targeted content
- Visual engagement: Modern, branded layouts that feel like your company
- Personal relevance: News, updates and events tailored by location, department or role
- Full Microsoft 365 integration: Seamless sync with Teams, Outlook, Planner, SharePoint and more
- Fast content publishing: No developer needed
- Built-in adoption drivers: Welcome tours, push notifications, mandatory reads, polls and newsletters
With Involv, companies go live 5x faster than with a custom SharePoint build and end up with an intranet employees actually want to use.
The shift you need to make
The question is no longer “Do we need an intranet?”
It’s:
- Can our intranet keep up with how people work?
- Does it make communication easier or harder?
- Is it a tool people turn to daily, or a last resort when everything else fails?
- Because if it’s not actively adding value, it’s quietly losing relevance.
Don’t let your intranet become invisible
Reframe it. Reclaim it. Rethink what your intranet could be and what your internal communication team could achieve with the right platform.
Want to see what that looks like?
Book a personalised demo of Involv and discover how it transforms your intranet from “just a portal” into a powerful engagement engine.
Frequently asked questions
Because they weren’t built for today’s hybrid, fast-paced and feedback-driven work culture. They lack the interactivity, personalisation and integration modern employees expect.
Involv centralises communication, documents, news, events and tools into one user-friendly hub – fully integrated with Microsoft 365 – so employees don’t have to hunt across apps.
No. It’s a full intranet solution with 50+ ready-made components, modern UX and ongoing support – built on SharePoint, but leagues beyond it in usability and speed to launch.
