The 7 questions to ask yourself before choosing a new intranet

You can tell: your current intranet just isn’t doing its job anymore. Employees can’t find what they need, information gets lost and the platform adds little value to your organization. So the question arises: is it time for a new intranet?

The choice may seem simple – until you see how overwhelming the market really is. To make the right decision, start by asking yourself these 7 smart questions. They’ll save you time, money and frustration – and help you choose an intranet that truly fits your organization.

1. What do we really need the intranet for?

Ask yourself: what’s the main goal?
Do you want to:

  • share internal news faster?

  • strengthen company culture?

  • centralize tools and documents?

  • give employees a stronger voice?

Spoiler: it’s usually a combination. But the clearer your priorities, the easier it becomes to find the right solution. A great intranet solves specific problems instead of trying to be everything at once.

2. Who will use it and who will manage it?

Is the intranet meant only for office staff, or also for field workers, production teams or external partners? And equally important: who will manage the content?

If internal communication teams still depend on IT just to publish a news article… that’s a red flag.

An intuitive intranet lets communication managers create, publish and measure content independently – no technical skills required.

3. How fast do we want to go live?

Building a custom intranet from scratch in SharePoint can take months. If you want to move faster, look for a solution that offers ready-made modules and proven UX patterns.

Tip: with Involv, organizations go live in weeks, not months. That means you start delivering value much sooner.

4. Do we have the right internal skills to manage it?

Be honest: do you have someone in-house with both time and SharePoint expertise?
Or do you prefer a solution your communication team can manage independently?

Ease of use isn’t a nice-to-have — it’s essential for long-term success. An intranet only works if people can actually manage and update it.

5. How flexible is it in terms of design and branding?

Do you want your intranet to look and feel like your organization? Then check how easily you can:

  • adjust colors, logos and layouts

  • personalize pages

  • add or move visual components – without developer support

Involv lets you fully brand your intranet to match your organization’s identity. No generic blue-and-white interfaces – just an experience that feels like home.

6. How easily can we scale or adapt later on?

A good intranet grows with your organization.
Can you easily add new departments, languages or regions later?
What about permissions, governance and content segmentation?

A future-proof intranet should evolve with you – without forcing you to rebuild everything from scratch.

7. Do I want a supplier or a partner?

Are you getting just software – or also guidance, expertise and support?

Involv acts as a true partner. You get best practices, a dedicated point of contact and a team that helps you get the most out of your intranet – not only at launch, but long after.

Conclusion

If you’ve answered these 7 questions, you know exactly what you need: an intranet that goes live fast, is easy to manage and grows with your organization.

That’s exactly what Involv stands for.

  • You’ll go live in weeks, not months.
  • You stay in control – without relying on IT.
  • And thanks to flexible modules and a solid SharePoint foundation, your intranet evolves as your organization does.

In short: an intranet that works, engages and keeps improving.

Curious how your organization can build an intranet that truly connects? Request a free demo and see for yourself.